Move from WhatsApp to CLUP.life
The switch assistant brings your WhatsApp group over in about an hour: a link and ready-made texts for the group, an invitation list and a checklist with a progress bar.
MembershipBasic (free)Checked on 09.11.2026
Move from WhatsApp to CLUP.life
Bring your WhatsApp group over with the switch assistant: checklist, invitation link with text block, inviting a contact list and deleting the data again.
Show transcript
- This video shows how to move from WhatsApp to CLUP.life with the switch assistant. You need the permission to manage members.
- You open Manage members and choose Move from WhatsApp. At the top you see the move checklist with a progress bar.
- CLUP.life ticks Create groups and Enter events by itself as soon as they exist. You tick the other steps yourself.
- Now you create the invitation link for the WhatsApp group. You choose how long it is valid and click Create link.
- Then you choose a text block, for example We are moving, and copy the text. You paste it into your WhatsApp group.
- For the contact list you paste email addresses or phone numbers, for example the participant list of the group. With Check list you see in advance who will be invited by email.
- CLUP.life does not read any WhatsApp chats. You paste the list yourself and confirm that you may use the data for inviting. Then you take over the list.
- Only now can the invitations go out. For that you tick the confirmation in the list and click Send invitations. No email is sent before that.
- Finally you copy the text block Goodbye from this group into the WhatsApp group and tick that step in the checklist.
- With Revoke list and delete data all contact data disappears immediately, and open invitations are withdrawn.
Prerequisites
- You have the permission “Manage members” (directly in your club, not only through the association).
Who may do this?
Only the leadership with the permission “Manage members” sees and uses the switch assistant. Everyone else does not see the page.
Step by step
Open the switch assistant
In your club open “Manage members” and choose “Move from WhatsApp”. At the top you see the move checklist with a progress bar.
Create groups and events
Create a group in CLUP.life for each WhatsApp group and enter the next events. The steps “Create groups” and “Enter events” are ticked automatically as soon as they exist.
Create and share the invitation link
Under “Invitation link for the WhatsApp group” choose the validity (default 30 days) and click “Create link”. Choose a text block such as “We are moving”, click “Copy text” and paste it into the WhatsApp group. The counter shows how many people joined through the link.
Invite a contact list (optional)
Under “Invite contact list” paste a list of email addresses or phone numbers, for example the participant list of the group or a CSV file, and click “Check list”. The preview shows who will be invited by email, who only has a phone number and who is already a member. Confirm that you may use the data for inviting and click “Take over list”.
Send the invitations
Open the list, tick the confirmation and click “Send invitations”. Only then are emails sent. In the list you see “accepted” or “open” per person. For people with only a phone number you send the link personally.
Say goodbye in WhatsApp
Copy the text block “Goodbye from this group” into the WhatsApp group and tick the step “Farewell message in WhatsApp”.
Revoke the list
“Revoke list and delete data” deletes all contact data immediately and withdraws invitations that are still open. “Remove” takes a single person out.
You can find the feature here: /organisation/<kennung>/vereinsleben/wechselhilfe
Common errors and solutions
- “At most 500 contacts per import. Split the list.”
- Split the list into several parts and take them over one after another.
- “No email address and no phone number was found in the text.”
- Check that the lines contain an address or number. Chat messages and names without contact details are deliberately ignored.
- “Enough invitation emails have been sent for today. Try again tomorrow.”
- A club can send at most 1000 invitation emails in 24 hours. Send the rest tomorrow.
- A person joined through the link but is still “open” in the contact list.
- “Open” refers to the invitation that was sent. Whoever joins through the link is not matched with the list entry, but is counted in the invitation link’s counter.
Good to know
- CLUP.life does not read WhatsApp chats or groups and offers no interface for that. You paste contact lists yourself. CLUP.life does not take over a chat history: lines that look like chat messages are discarded and only counted.
- Name, address and phone number of the list are stored encrypted and deleted after 30 days; only numbers remain.
- Whoever joins through the link signs in or registers themselves and joins voluntarily.
- Nothing is written into WhatsApp automatically: you copy the farewell message yourself. CLUP.life sends neither SMS nor WhatsApp to phone numbers; you send the link personally.
- Names without an email address and without a phone number are not stored; the preview only counts them.
- The invitation link is valid only for the member role and for at most 90 days; a new link replaces the old one. Invitations by email are valid for 14 days. There is no automatic reminder wave: the text block “Reminder” is text to copy.