Invite to the general assembly (check the deadline, delivery log)
The invitation assistant checks the deadline from your bylaws, sends the invitation with read confirmation and keeps a delivery log.
EventosBásico (gratis)Revisado el 30.10.2026
Este artículo solo está disponible por ahora en alemán e inglés; mostramos la versión en inglés.
Zur Mitgliederversammlung einladen
Mit dem Einladungsassistenten zur Mitgliederversammlung einladen: Satzungsangaben, Frist-Ampel, Erreichbarkeit, Versand mit Lesebestätigung und Zustellprotokoll.
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- Für eine Mitgliederversammlung gibt es den Einladungsassistenten. Du findest ihn auf der Terminseite der Versammlung im Versammlungs-Assistenten.
- Zuerst trägst du die Angaben aus deiner Satzung ein: die Einladungsfrist in Tagen, die Form der Einladung und ab wie viel Prozent die Versammlung beschlussfähig ist.
- Jetzt zeigt eine Ampel, ob die Frist reicht. Ist sie verpasst, lehnt CLUP.life den Versand ab, außer du bestätigst es ausdrücklich.
- Der Einladungstext enthält Ort, Zeit und die Tagesordnung aus den Agendapunkten des Termins. Er wird unverändert versendet und archiviert.
- Unter „Wer ist erreichbar?“ siehst du, wie viele Stimmberechtigte digital erreichbar sind. Alle anderen brauchen einen Brief; dafür gibt es eine Liste nur mit Namen.
- Mit „Einladung jetzt versenden“ erscheint sie angeheftet am Schwarzen Brett, mit Lesebestätigung. Alle Stimmberechtigten werden benachrichtigt.
- Danach zeigt das Zustellprotokoll je Person, ob die Einladung offen, gelesen oder bestätigt ist. Den Nachweis kannst du im Premium-Tarif festschreiben und als PDF ablegen.
Requisitos
- An event of the type “General assembly” is created, with an agenda.
- You created the event or have the permission “Edit all events”.
¿Quién puede hacerlo?
The event leadership (creator or the permission “Edit all events”) may invite and see the delivery log. The delivery log shows per person the route and status and is visible only to the event leadership. Freezing the proof and the reminder round are Premium.
Paso a paso
Enter the bylaw details
Open the event. In the “Assembly assistant” under “1. Invitation” enter the “Invitation period (days)”, the “Form of invitation” (text form, written by post or public notice) and “Quorum from (%)” as per your bylaws and click “Save bylaw details”.
Check the agenda
The agenda items of the event appear in the invitation text. Under “2. Agenda” check that place, time and items are right; they are sent unchanged.
Check the deadline
In the invitation assistant “1. Check deadline” shows a traffic light: deadline unknown, still running, met or missed. The latest sending day is shown with it. If your bylaws require written form by post, the digital invitation does not replace the letters.
See who can be reached
Under “3. Who can be reached?” you see how many voting members are reachable digitally (confirmed email address). The others need a letter: download the “Letter list” (CSV, names only) and later note “Letters posted on”.
Send
Under “4. Send” click “Send invitation now”. The invitation is published pinned to the notice board with read confirmation, all voting members are notified and the delivery log is created.
Follow the delivery
The “Delivery log” shows per person the route (digital or letter) and status (open, read, confirmed). Filter by “Status” or “Route”.
Proof and reminder (Premium)
With “Remind everyone who has not confirmed yet” you send a reminder (at most three rounds). With “Freeze proof” route and read status per person are frozen; “Proof as PDF” stores it.
Encontrarás la función aquí: /termine/<id>
Errores habituales y soluciones
- “The invitation deadline has been missed” – sending is refused.
- Postpone the assembly. If you want to send anyway, tick “I know the deadline is missed and send anyway”; this appears in the delivery log (“after missed deadline”).
- “Enter the invitation period from your bylaws above so that we can check it.”
- Without a bylaw entry the deadline is unknown. Enter the days and save.
- “The invitation was already recorded as sent via the simple note.”
- For a delivery log use this assistant in future.
- “Available with Premium.” on freezing the proof or reminder.
- These two functions are part of Premium. Sending, deadline traffic light, letter list and the delivery log stay free.
Conviene saber
- The assistant does not replace legal advice. Your bylaws are decisive; you enter period, form and quorum yourself. For hybrid or virtual assemblies (Section 32 BGB) there are only notes.
- The text sent is German; the German version is decisive.
- The letter list contains names only, no addresses. Every retrieval appears in the administration log.
- Freezing locks route and read status per person; a proof PDF once frozen remains available after Premium ends.