Agenda for an event: times, places and people in charge

Pas à pas

1. 1

   Open the event page

   Open the event in the calendar and go to the “Agenda” section. If there is no agenda yet, “Create agenda” appears.

2. 2

   Add items

   Use “Add item” to add an item. Enter the title (for example “Treasurer’s report”) and optionally a note. Change the order with the “move up” and “move down” arrows.

3. 3

   Set the time

   For each item give “start (time)” and optionally “end (time)”. If an item runs past midnight use “day after the start”. Alternatively a duration in minutes is enough (older way). Times are relative to the start of the event, so they are right in every recurrence.

4. 4

   Place and person in charge

   Optionally add a place (for example “Hall 2”) and a person in charge (name or role). Both appear in the display and in the description of the calendar file.

5. 5

   Save

   Click “Save agenda”. “Agenda saved.” appears. With “Carry over to minutes” you can create the template for the minutes from the agenda.

6. 6

   For recurring events

   You see “For which events?”: “All events in the series” changes the default agenda, “Only this event” creates a separate agenda for that day. “Reset to series” makes the day follow the series again. Days with their own agenda stay unchanged when the series changes.

Erreurs fréquentes et solutions

“The agenda could not be saved.”

Check that every item has a title and that the end is after the start, then try again.

The “Agenda” section is missing.

Without an agenda only the event organizers see the section. For everyone else it appears once the organizers have added items.

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