Funciones de CLUP.life

Account with home feed

A personal home page showing what is happening in your groups, clubs and associations.

Posts, comments and reactions

Read, comment on and react to news – targeted at the groups that concern you.

Events and calendar

RSVPs, recurring events, reminders and one shared calendar for all your clubs.

Calendar subscription and export

Add events to your phone or desktop calendar (iCal) and export event lists.

Chats and group messages

Direct and group chats with encrypted content; chats for club, office and role are created automatically.

Video calls and video rooms

Calls in chat and a video room for online events – without an extra account at a third party.

Polls and date polls

Vote on which date works best and take part in polls.

Volunteer board and tasks

Help out where it is needed; “My tasks” gathers tasks, duties and deadlines in one place.

Trips and camps

Register yourself and your children for trips and camps, with consents and packing list.

Report availability

Voluntarily tell when you are available – revocable and visible only for planning.

Contacts and friends

Contact requests, friends, blocking and reporting – you decide who can reach you.

Notifications your way

In the app, by email or push – adjustable per type.

Personal news channel

Your own posts and up to 3 RSS sources in one channel – you alone choose who can see it.

News channel: more sources

Up to 25 RSS sources and more frequent refreshes (every 15 minutes).

Schedule posts

Prepare posts for later; they appear at the chosen time.

Personal reminders

Your own reminders before events and deadlines. (Event reminders themselves are already free.)

Find clubs, groups and events

Search by place, radius, category, age, meeting times and accessibility – even without an account.

Map in search

Results on a map built from our own map data – no third-party map provider.

Extended map: street, house number and location

Events and clubs on the map, optionally down to street and house number; people appear only if they choose to, and never more precisely than the street.

People search – only with your consent

You decide per attribute whether and by whom you can be found. Off by default; children never.

Local partners

See which businesses support clubs in your region.

City calendar and club directory

Public calendars and club pages of your town – readable without an account.

Child accounts with parental controls

As a parent you set switches for chat, events, visibility and more.

“Acting for …” and family calendar

RSVP for your children, group sign-ups and one calendar for the whole family.

Voluntary sharing within the family

Family members can share selected events or details with one another – revocable at any time.

Contact circle and chat notices

Parents decide who a child may write to; read-along exists only for ages 10–12 and is never secret.

Child profile without own access

Manage younger children as a plain profile (membership and events through the parents) without login, chat or search. Release is still pending.

Own access for teenagers

Teenagers sign in with their own username while parents keep their rules; at 16 they move to their own account. Release follows with the child profile.

Profile with visibility per field

For every detail you decide who may see it – from only you to public.

Membership card

Your digital card with QR code for each club.

Credentials vault

Store your own credentials such as first-aid courses or qualifications and share them selectively.

Certificates and awards

View your own honours; you control the visibility.

Dietary and allergy details

Store and release your own details; the warning about life-threatening allergies reaches event organisers.

Personal details for events: health, emergency contact, photo consent

Store details such as medication, emergency contacts and photo consent in your profile; leaders see only what you share for the event.

More storage

More space for photos and documents.

Credentials vault plus

Extensions for your credentials vault.

Verification with the digital wallet (EUDI wallet)

Voluntarily confirm age or identity without revealing further data. So far a prototype only; offered once official access is possible.

Access, export and deletion

View and download all your data and delete your account at any time.

No ads, no tracking

No third-party advertising in the network and no behavioural tracking.

Secure sign-in

Two-factor sign-in, adjustable session length and protection against session theft.

Eight languages, including right-to-left

German, English, French, Spanish, Italian, Polish, Turkish and Arabic.

Accessible to use

Designed for accessibility (WCAG 2.2 AA) with settings for text, contrast and motion.

More languages

The system is prepared for more languages; which ones will follow has not been decided.

No hints

No prompts about premium offers in the interface.

Priority support

Your requests are answered first.

Group, club, federation – nested

Structures of any depth; rights flow downwards, one level weaker.

Member management

Open, by-request or by-invitation joining, roles, member list, import and membership cards.

Unlimited members

Up to 100 members are free; Premium lifts the limit.

Offices and roles

Standard catalogue, several roles per office and a permissions matrix; rights follow the office.

Custom roles

Create roles with freely chosen permissions.

Membership with end date

Fixed-term memberships (school year, course) end on their own, with a reminder.

Office handover folder

Pass knowledge and documents to your successor, without credentials.

Messages to offices

Enquiries go to the office (e.g. treasurer), not a private person; also from visitors without an account.

Form templates

Library of common club forms (not legally binding, German version prevails).

Groups inherit place and category

Sub-groups adopt the club’s place and category unless they set their own.

Announcements with read receipts

Important messages to everyone, with proof of who has read them.

Posts with audience choice

News for members, groups or the public; optionally with an approval step.

Automatic club chats

Chats for club, office and role are created and kept up to date from membership.

Share posts to Mastodon and Bluesky

Distribute posts to these open networks automatically or at the press of a button.

Digest and system emails

Summaries and system emails in plain-text form, without tracking pixels.

Posts and events to Facebook, Instagram, Threads, LinkedIn, YouTube and TikTok

Distribution is built and tested; it goes live once the platforms have approved our integration. Events are meant to be shareable this way, too.

Events with RSVP and waiting list

Capacity, price tiers, attendee list, check-in by code and reminders.

Recurring events

Recurring events with per-day exceptions – change one, the default pattern or all.

Attendance scope and guests

Define who may take part, independent of who can see the event.

Mini form per event

Extra questions for attendees (e.g. swimmer yes/no, programme items).

Agenda, venue and accessibility

Agenda with times, structured venue, start and end points, accessibility as a checklist.

Online event with video room

The event creates an internal video link.

View facilities and link them to events

See halls, club houses and campsites with availability; link facilities and equipment to an event.

Facility booking

Book halls, pitches and rooms, with prices and clash protection.

Duties and helper planning

Plan duties and assign helpers.

Task lists

Assign tasks to people, offices or groups; they pass to the successor when an office changes hands.

Recurring tasks

Tasks that come back by themselves after being ticked off.

Task statistics

Open and completed tasks as numbers, without a ranking.

Availability plan “Who can when?”

Voluntary reports and a traffic light per hour.

Minimum strength and analysis

Set a minimum headcount per function and see where it is not met.

Trips and camps

Registration with consents, attendee list, packing list and waiting list; sensitive details encrypted.

Emergency folder for trips and camps

Printable folder (PDF) with health details and emergency contacts to take along.

Warning for life-threatening allergies

Event organisers see the notice when attendees have shared it.

Dietary and allergy overview

All diets and allergies for catering planning.

Participant details for leaders

Event leaders see health, diet and photo details of attendees – only as far as they were shared; emergency contacts only through a logged emergency access.

Team fund and fines catalogue

Run the team fund; seeing your own balance stays free.

Match reports

Enter and view matches.

Season record

Wins, losses, goals, home and away, and the form of recent matches.

Assembly invitation assistant

Deadline traffic light, letter list, invitation by email in text form and delivery log.

Invitation proof and reminder wave

Lock the delivery as a PDF record and remind those who have not confirmed.

Minutes

Assembly minutes with resolution numbers and two signatures.

Digital resolutions and elections

Pass resolutions and hold secret elections online, vote and record.

Election and register package

Check of the election minutes and register extract, without addresses. Not legal advice.

Board change assistant

Drafts for register filing, bank, tax office and insurer plus a handover package. No submission to authorities.

Deadline calendar

Statutory dates of the club year from bylaws, events and registers, with reminders.

Fee list and member export

Manage fees and export as CSV.

SEPA direct debit and dunning

Direct-debit file, mandates, payment matching and reminders.

Donation receipts

Individual and collective acknowledgements for single donors.

Donation receipts in bulk

Create and send acknowledgements for all donors of a year at once.

Non-profit assistant

Annual check, journal and audit note of the cash auditors. Guideline values, not tax advice.

Use-of-funds traffic light and annual analysis

Income and expenses per sphere with prior-year comparison.

Annual statements, cash-basis accounts and auditor folder

Prepare the data and manage reserves; no ELSTER submission.

DATEV batch

Journal as a DATEV batch for your tax adviser.

Annual report and extended analysis

Figures and reports for the general assembly.

Club insurance

Record policies, get reminders and report them to the deadline calendar.

Insurance gap analysis

Guidance on which common types of cover are missing.

Grant management

Funded projects, expense allocation, fund requests, deadlines and checklist.

Proof package for funded projects

Statement of use as a PDF package and figures for youth welfare.

Child-protection register

Certificate-of-conduct notes under § 72a SGB VIII – date and result only, never a copy.

Qualifications and credentials

Keep track of members’ youth-leader card, first aid and other qualifications.

Data processing agreement

Accepted when founding, with proof (date, person, version).

Reporting and moderation

Reports escalate from leadership to higher leadership to the platform; approval step for posts.

Certificates and awards

Award individually, standard certificate as PDF.

Awards in bulk

Give one award to many members at once.

Custom certificate template

Design title, text and signature lines yourself.

Award statistics

Analyse awards by year, type and category.

Membership count report to the federation

Figures only, only with the club’s consent, revocable.

Verification seal

A federation or municipality confirms the club is genuine; contact confirmation as a first level.

Further verification levels (register check)

Higher levels of club verification, such as via the register of associations. A concept exists.

Public club page

A page readable without an account, data-minimal, with fixed visibility levels.

Findable in search and map

Your club appears in search, map and your town’s club directory.

Claim pre-filled clubs

Claim or correct existing entries from public sources – without personal data.

Sponsoring

Approach sponsors and accept enquiries from sponsors; mention only with consent.

Sponsor packages

Create packages and invite sponsors.

Donation appeals and direct donations

Appeals with images, non-binding pledges and real donations straight to the club’s account; donor list only with mutual consent.

Own domain and branding

Your club at its own address and with its own look.

File storage

Folders with permissions, versions and recycle bin (100 MB).

More storage

File storage with 1 GB instead of 100 MB.

Audit log

Who changed what and when – view, filter and export.

Undo changes

Reverse selected settings and role changes, with preview.

Exports and archive

iCal, CSV, JSON and a complete club archive – data portability stays free.

Personal read keys (API)

Connect your own data to a website, calendar or assistant, read-only.

API, write access and webhooks

Organisation keys for the club, write access and webhooks.

Federation page with sub-units

Federation, clubs and groups in one tree; announcements to your own members.

Verify clubs and members

Grant seals; verification by federation or municipality, with a connection fee per club and member.

Club overview and membership structure

Overview of member clubs and their size.

Unlock Premium for clubs

The federation can take over Premium for member clubs (confirming the cost).

Role inheritance

A federation admin acts as moderator in sub-units – deliberately one level weaker.

Dashboard with slicing and dicing

Analyse figures by region, discipline and period.

Reports

Reports across all clubs.

Key figures over time

Development of key figures over time.

Benchmark

Anonymised comparison with similar federations.

Exports of analyses

Download analyses as files.

Membership census among member clubs

Define reporting templates and collect counts (figures only, from five people).

Federation reporting and annual plan

Mandatory club reports, annual plan with sub-units and grant report.

Announcements and polls

Messages and polls to your own members.

Circulars to clubs

Messages to all verified clubs.

Public town calendar

Events of the town’s clubs in one place, readable without an account.

Municipal club directory

Verify clubs and keep a directory (connection fee per club).

Pre-filled clubs of the region

Clubs of the region are already listed and can be claimed.

File storage and audit log

Folders with permissions (100 MB), view and export the log.

More storage

File storage with 10 GB.

API and interfaces

Organisation keys, write access and webhooks; personal read keys and exports stay free.