Trips and camps: registration, consents and emergency folder
How to set up a trip for an event, collect registrations with consents and have everything at hand in an emergency.
Voyages et campsBase (gratuit)Vérifié le 30.10.2026
Cet article n’est pour l’instant disponible qu’en allemand et en anglais ; nous affichons la version anglaise.
Fahrt und Lager organisieren
Eine Fahrt einrichten, die Anmeldung mit Notfallkontakt durchlaufen, die Teilnehmerliste ansehen und die Notfallmappe als PDF erzeugen.
Afficher la transcription
- In diesem Video organisierst du eine Fahrt oder ein Lager. Alles läuft über den Termin: Er hat die Art Lager und zeigt unten den Block Fahrt und Lager.
- Mit „Fahrt einrichten“ legst du Anmeldefrist und Plätze fest. Außerdem bestimmst du, wie lange Gesundheitsangaben nach der Fahrt gespeichert bleiben, und schreibst eine Packliste.
- Jetzt können sich Mitglieder verbindlich anmelden. Sie geben an, ob Fotos erlaubt sind, ob sie schwimmen dürfen, und stimmen der Notfallbehandlung zu.
- Dazu kommen Allergien und mindestens ein Notfallkontakt mit Telefonnummer. Hier stehen nur erfundene Beispielangaben. Eltern melden ihre Kinder in einem Schritt an und bestätigen dabei, dass sie sorgeberechtigt sind.
- Mit „Verbindlich anmelden“ ist die Person dabei. Sind alle Plätze belegt, geht die Anmeldung auf die Warteliste, und beim Abmelden rückt die nächste Person nach.
- Als Leitung siehst du mit „Teilnehmerliste anzeigen“ Einwilligungen, Allergien und Notfallkontakte. Jeder Abruf wird im Protokoll vermerkt, aber ohne den Inhalt.
- Mit Premium erzeugst du außerdem die Notfallmappe als PDF zum Ausdrucken und Mitnehmen. Nach dem Ende der Fahrt löscht CLUP.life die Gesundheitsangaben automatisch.
Prérequis
- You created the event or may edit all events (moderator and higher, directly in the club).
- The event is of type Camp, Tournament, Course or Other.
- The registered people are members of the club.
Qui peut le faire ?
Only the event leadership (event creator or “edit all events”, directly in the club) can set up, view the participant list and create the emergency folder. Members register themselves, parents their children. For outsiders the function is not visible.
Pas à pas
Set up the trip
Open the event and, in the block “Trip and camp”, choose “Set up trip”. Set the “Registration deadline”, the “Places (empty = unlimited)” and “Delete details after (days)” (0 to 90, default 14, after the end of the trip). Optionally write a “Packing list” and save.
Registration by members
Members register with “Register bindingly”: photos allowed, swimming permission (“May swim”, “May only swim under supervision”, “May not swim”), consent to emergency treatment and giving medication, allergies, medication, notes and 1 to 3 emergency contacts.
Register children
Parents can register several children in one step. They must confirm: “I am a guardian and confirm the details and consents for my child.” Without this confirmation nothing is saved.
Places and waiting list
If all places are taken, the registration goes on the waiting list. When someone withdraws, the person waiting longest moves up. The status shows “{n} of {m} places taken” and “{n} on the waiting list”.
View the participant list
“Show participant list” displays names, consents, swimming permission, allergies and emergency contacts. Every retrieval is logged (without content).
Print the emergency folder (Premium)
“Emergency folder as PDF” creates a printable PDF of everyone registered with allergies, medication, emergency contacts and consents to take along.
Deletion after the trip
After the end of the trip plus the set retention days CLUP.life deletes health details and emergency contacts automatically. Names and consents remain as proof of participation. The folder then says “deleted”.
Vous trouverez la fonction ici : /termine/<termin>
Erreurs fréquentes et solutions
- “A trip cannot be attached to this event. Choose the type Camp, Tournament, Course or Other.”
- Change the event type.
- “The registration deadline has passed. Please contact the leadership.”
- Registration is still possible on the deadline day itself. After that the leadership can change the deadline.
- “Please confirm as a guardian the details and consents for your child.”
- Tick the confirmation. Without it a child cannot be registered.
- “Every registered person must be a member of the club.”
- Admit the person as a member first.
- “For at least one account there is no verified guardianship.”
- The child must be linked through the parent's family link.
- “Available with Premium.” for the emergency folder
- Only the PDF folder is Premium. The participant list with all details is available to the leadership without Premium.
Bon à savoir
- Privacy (Art. 9 GDPR, children): health details and emergency contacts are stored encrypted, only the event leadership sees them, they are collected only with explicit consent and are deleted immediately on withdrawal and otherwise after the trip. There is no access through the interface.
- Travel, supervision and liability questions are the club's own responsibility. This is not legal advice.
- Free: set up the trip, registration with consents, waiting list, packing list, participant list, automatic deletion. Premium: only the emergency folder as PDF.