Document directory: provide bylaws, forms and regulations
How to store bylaws, fee rules and application forms as a file or link and control who sees them.
DocumentsBase (gratuit)Vérifié le 30.10.2026
Cet article n’est pour l’instant disponible qu’en allemand et en anglais ; nous affichons la version anglaise.
Prérequis
- You have moderator rights or higher in the club.
Qui peut le faire ?
Anyone who may write announcements (moderator and higher) can add, edit and remove entries. The leadership sees all entries, members only those for “All members”. The association does not see a club's internal documents.
Pas à pas
Open documents
Open “Club life”, switch to “Leadership” and choose “Maintain documents” in “Maintain content” (members see it as “Documents”).
Add a document
Click “Add document” (the first time “Add first document”). Enter a “Title”, for example “Bylaws as of 2024”, and choose the “Type”: Bylaws, Forms, Regulations, Finances or Other.
Choose the source
Under “Source of the document” choose either “Upload file” (stored protected in CLUP.life, with versions) or “Provide link” (a pointer to a web page or club cloud, https:// only, no credentials in the link).
Set visibility
Under “Who sees the entry?” choose “All members” or “Leadership only”. A “Note (optional)” appears with the entry. Then save.
New version or remove
For a file you can upload a new version via “Edit”; “Versions” shows the history. “Remove” deletes the entry. For a link only the pointer disappears, the document stays at the linked place.
Vous trouverez la fonction ici : /organisation/<verein>/vereinsleben/dokumente
Erreurs fréquentes et solutions
- “The file is too large (at most {max} MB).”
- Make the file smaller or create a link. Text files may be at most 1 MB.
- “Please enter a complete link with https://.”
- Use the full address with https://.
- “Please enter a title (at least two characters).”
- Enter a title.
- Files with macros, scripts or videos are rejected.
- Save the document as PDF or in an office format without macros.
Bon à savoir
- Uploaded files are checked (file type, size, virus scan) and stored encrypted; they belong to the uploading person and are deleted with them unless the leadership takes them over.
- For folders, group-based rights and a trash, use the “File storage”.